Partnership Terms & Conditions – UK

These Terms and Conditions set out the terms on which a company may participate as an exhibitor, sponsor or partner at an event organised by Borough Bench Media Ltd trading as Open Banking Expo.

By signing a participation agreement or otherwise confirming participation in an Event, the Participant agrees to be bound by these Terms.

Definitions and Interpretation
Basis of Contract
Event Organisation
Participant Responsibilities
Agenda and Content Control
Attendee Eligibility
Payment
Cancellation by Participant
Cancellation or Changes by Open Banking Expo
Sponsorship and Benefit Delivery
Marketing and Brand Use
Photography and Filming
Data Protection
Commercial Outcomes
Indemnity
Limitation of Liability
Force Majeure
General
Governing Law

1. Definitions and Interpretation

In these Terms, unless the context requires otherwise:

“Participation Agreement” means the written agreement, order form or contract confirming the Participant’s sponsorship, exhibition or partnership in an Event.

“Booking” means the confirmed participation by a Participant in an Event as set out in the Participation Agreement.

“Participation Package” means the sponsorship, exhibition or partnership benefits described in the Participation Agreement.

“Content” means any materials, information, logos, branding, presentations or other content supplied by the Participant for use in connection with the Event.

“Event” means any conference, exhibition, awards ceremony, networking event or other event organised by Open Banking Expo, whether delivered in person, virtually or in hybrid format.

“Fee” means the total amount payable by the Participant as specified in the Booking or participation agreement.

“Live Date” means the scheduled date of the Event.

“Participant”, “You” or “Your” means the company or organisation participating in the Event as an exhibitor, sponsor or partner.

“Terms” means these Terms and Conditions.

“Taxes” means Value Added Tax (VAT) or any other applicable UK sales tax.

Headings are included for convenience only and do not affect interpretation.

2. Basis of Contract

2.1 Participation in an Event is confirmed when the Participant signs a Participation Agreement or otherwise confirms acceptance of a proposal issued by Open Banking Expo.

2.2 The Participation Agreement together with these Terms constitutes the entire agreement between the parties.

2.3 In the event of any conflict between these Terms and the Participation Agreement, the Participation Agreement shall prevail.

3. Event Organisation

3.1 Open Banking Expo is responsible for organising, promoting and managing the Event.

3.2 Open Banking Expo reserves the right to make reasonable changes to the Event format, programme, speakers, venue layout, branding locations or delivery method where necessary.

3.3 Such changes shall not constitute a breach of contract provided the overall value of the Participation Package is maintained.

3.4 Open Banking Expo may evolve the format, layout, stages or features of the Event between editions in order to improve the Event experience. Such changes shall not constitute a breach of the Participation Agreement provided the overall value of the Participation Package is maintained.

3.5 Refusal of Participation
Open Banking Expo reserves the right to refuse or withdraw participation from any organisation whose activities, conduct or reputation are considered by Open Banking Expo to be incompatible with the objectives, reputation or integrity of the Event.

4. Participant Responsibilities

4.1 Participants must provide all required Content, logos and materials by the deadlines specified by Open Banking Expo.

4.2 Participants warrant that all Content provided:

• is owned by them or properly licensed
• does not infringe the rights of any third party
• complies with all applicable laws.

4.3 Participants grant Open Banking Expo a non-exclusive, royalty-free worldwide licence to use their name, logo and Content for the promotion and delivery of the Event.

4.4 Exhibitor Contractors
Participants are responsible for the conduct of their employees, contractors and representatives at the Event. Open Banking Expo reserves the right to require the removal of any person whose conduct is considered inappropriate, unsafe or disruptive.

4.5 Health & Safety
Participants must comply with all venue regulations and applicable health and safety requirements. Open Banking Expo reserves the right to require modification or removal of any stand, display or activity that does not comply with venue rules or applicable safety standards.

4.6 Exhibitor Conduct
Participants must comply with all event rules, venue regulations and any exhibitor manual issued by Open Banking Expo

Participants may only conduct promotional activities within their designated stand space unless otherwise approved by Open Banking Expo.

The use of amplified sound, music, microphones, loudspeakers or other audio equipment is not permitted unless approved in advance by Open Banking Expo. Open Banking Expo may set maximum acceptable sound levels for exhibition stands.

Open Banking Expo reserves the right to restrict or stop any activity that is considered disruptive, unsafe, misleading, or inconsistent with the professional nature of the Event.

4.7 Promotional Materials and Giveaways
Participants may distribute promotional materials, merchandise or giveaways only from within their designated stand space unless otherwise approved by Open Banking Expo.

The distribution of food, beverages, alcohol, prize draws or competitions is subject to prior written approval from Open Banking Expo and must comply with all applicable venue regulations and local laws.

Open Banking Expo reserves the right to restrict or prohibit the distribution of any promotional items that may cause disruption, safety concerns, or conflict with venue rules.

4.8 Contractor and Venue Charges
Participants are responsible for ensuring that their contractors, suppliers and representatives comply with all venue rules, build and breakdown schedules, and operational requirements communicated by Open Banking Expo.

Participants must ensure that their appointed contractors complete any venue or organiser contractor forms required for the Event.

Any additional costs incurred by Open Banking Expo as a result of the Participant’s contractors failing to comply with venue rules or event schedules, including but not limited to overtime labour, extended venue hire, security costs, or damage to the venue, may be charged to the Participant.

4.9 Stand Design and Build Approval
Where the Participation Package includes exhibition space and the Participant intends to construct a custom stand or booth, the Participant must submit stand plans, designs and relevant health and safety documentation by the deadlines specified by Open Banking Expo. Any material changes to approved stand designs must be submitted to Open Banking Expo for approval prior to implementation.

Participants must ensure that all stand designs comply with venue regulations and applicable health and safety requirements.

Open Banking Expo reserves the right to refuse, modify or prohibit stand designs that are submitted after the stated deadline or that do not comply with venue rules or safety requirements.

Open Banking Expo shall not be responsible for any costs incurred by the Participant where stand designs are submitted late or require modification to comply with venue requirements.

Open Banking Expo may require participants to use standard shell scheme structures where custom stand designs are not submitted or approved within the required timeframe.

5. Agenda and Content Control

5.1 All conference programmes, speaking opportunities and session placements are subject to Open Banking Expo editorial approval.

5.2 Open Banking Expo retains full control over the agenda, programme structure and speaker selection.

5.3 Speaker Information and Content Deadlines
Participants must provide all required speaker information, session titles, descriptions and related content by the deadlines specified by Open Banking Expo.

Where such information is not provided by the stated deadlines, Open Banking Expo reserves the right to:

• publish agenda information using available details
• amend the session title or description for editorial or marketing purposes
• remove or replace the session from promotional materials or the Event programme.

Open Banking Expo shall not be responsible for any reduced promotional exposure resulting from late submission of materials.

5.4 Awards Judging Independence
Where the Event includes awards, judging decisions are made independently and at the sole discretion of the judging panel. Sponsorship of an award category does not influence the judging process or outcomes.

6. Attendee Eligibility

6.1 Open Banking Expo may operate eligibility criteria for attendance at the Event.

6.2 Open Banking Expo reserves the right to approve, refuse or cancel any registration where the attendee does not meet the Event’s attendee eligibility criteria.

6.3 This applies to all registrations, including those issued through sponsorship packages, partner allocations, speaker passes or complimentary invitations.

6.4 Open Banking Expo reserves the right to withdraw, refuse or reallocate complimentary passes issued as part of a Participation Package where such passes are used in a manner inconsistent with the Event’s attendee eligibility criteria, including where passes are allocated to organisations that would ordinarily qualify as sponsor-eligible organisations. Such organisations may be required to purchase a paid attendee pass or participate via a sponsorship or exhibitor package.

6.5 Open Banking Expo reserves the right to reasonably limit or manage attendee allocations issued through sponsorship packages where necessary for operational or capacity reasons.

7. Payment

7.1 Fees are payable in accordance with the payment schedule stated in the Participation Agreement or invoice.

7.2 Unless otherwise stated in the Participation Agreement, invoices are payable within 30 days of issue. Open Banking Expo reserves the right to require earlier payment where necessary to meet event production deadlines.

7.3 All Fees are exclusive of applicable HST/GST or other Canadian sales taxes, which will be charged where required by law.

7.4 All Fees are payable in Pounds Sterling (GBP) unless otherwise stated or agreed in advance.

7.5 Participants are responsible for any bank charges, currency conversion costs or intermediary banking fees associated with payment.

7.6 Open Banking Expo reserves the right to refuse participation in the Event, including access to the exhibition floor or build period, where Fees remain unpaid 48 hours prior to the scheduled build date. Open Banking Expo may also suspend delivery of elements of the Participation Package until outstanding Fees are paid. Such refusal of participation shall not relieve the Participant of its obligation to pay the Fees in full.

7.7 Suspension of Benefits for Non-Payment
Open Banking Expo reserves the right to suspend or withhold delivery of any elements of the Participation Package, including but not limited to marketing exposure, agenda participation, speaking opportunities or exhibition space, where Fees remain outstanding.

Delivery of such benefits may resume once payment has been received in cleared funds.

8. Cancellation by Participant

8.1 If the Participant cancels participation in the Event, written notice must be provided to Open Banking Expo.

8.2 The following cancellation charges shall apply:

Cancellation more than 90 days before the Event – 50% of the Fee payable
Cancellation between 90 and 30 days before the Event – 75% of the Fee payable
Cancellation within 30 days of the Event – 100% of the Fee payable

8.3 Cancellation of participation does not relieve the Participant of the obligation to pay any Fees due under these Terms.

9. Cancellation or Changes by Open Banking Expo

9.1 Open Banking Expo may cancel, postpone or relocate the Event due to circumstances beyond its reasonable control including but not limited to:

natural disasters
public health emergencies or pandemics
government restrictions
venue unavailability.

9.2 In such circumstances Open Banking Expo may:

transfer the Participant’s participation to the rescheduled Event; or
refund Fees paid.

9.3 Open Banking Expo shall have no further liability beyond refunding the Fee paid.

10. Sponsorship and Benefit Delivery

10.1 Sponsorship and exhibitor benefits are described in the Participation Agreement.

10.2 Open Banking Expo reserves the right to make reasonable adjustments to the format, placement or delivery of benefits where necessary for operational, editorial or venue reasons.

10.3 Such adjustments will not materially reduce the overall value of the Participation Package.

10.4 Exhibition Space Allocation
Where the Participation Package includes exhibition space, Open Banking Expo will allocate stand locations in its sole discretion.

Stand locations and event floorplans may be modified where necessary for operational, safety or commercial reasons. Open Banking Expo will use reasonable efforts to maintain the Participant’s general location but does not guarantee specific stand positions.

Such changes shall not constitute a breach of the Participation Agreement.

Open Banking Expo does not guarantee exclusivity of neighbouring exhibitors unless expressly stated in the Participation Agreement.

10.5 Brokered Meetings Programme
Where the Participation Package includes a minimum number of brokered or facilitated meetings, Open Banking Expo will use reasonable efforts to arrange the specified number of meetings between the Participant and suitable Event attendees.

For the purposes of fulfilling this obligation, a meeting shall be deemed to have been delivered where it has been scheduled and confirmed within the Event meeting system.

Open Banking Expo shall not be responsible for meetings that do not take place due to cancellation, non-attendance, or schedule changes by the Participant or the other meeting party.

Participants must engage with the meeting scheduling process and attend scheduled meetings in order to participate in the brokered meetings programme.

Failure by the Participant to engage with the scheduling process or attend scheduled meetings may result in fewer meetings being delivered and shall not constitute a breach of the Participation Agreement.

10.6 Event Sponsorship Hierarchy
Open Banking Expo may enter into sponsorship or partnership agreements with other organisations for the Event.

While Open Banking Expo will deliver the benefits described in the Participation Agreement, nothing in these Terms prevents Open Banking Expo from creating additional sponsorship tiers, partnerships or commercial opportunities for the Event.

The existence of other sponsorship arrangements shall not constitute a breach of the Participation Agreement provided the Participant receives the benefits described in its Participation Package.

11. Marketing and Brand Use

11.1 Participants may not use the Open Banking Expo name, event brand or logos without prior written approval.

11.2 Open Banking Expo may use the Participant’s name, logo and brand in marketing materials relating to the Event.

12. Marketing and Brand Use

12.1 Third-Party Events and Hospitality
Participants may organise private meetings, dinners or hospitality events during the Event period.

However, Participants must not market, promote or represent such activities as being part of, affiliated with or endorsed by Open Banking Expo without prior written approval.

Participants must not schedule external events in a way that materially conflicts with the official Event programme.

Open Banking Expo reserves the right to request modification or withdrawal of promotional materials that imply association with the Event without permission.

13. Photography and Filming

13.1 Open Banking Expo may photograph, film or record the Event.

13.2 Participants grant Open Banking Expo permission to use such recordings for promotional, editorial and marketing purposes.

14. Data Protection

14.1 Both parties agree to comply with all applicable data protection laws including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

14.2 Access to attendee data will only be provided where explicitly stated in the participation agreement and will be subject to applicable data protection laws.

15. Commercial Outcomes

15.1 Open Banking Expo does not guarantee any specific level of:

event attendance
meetings or leads
commercial outcomes
return on investment.

15.2 Participation in the Event is undertaken at the Participant’s commercial risk.

16. Indemnity

Participants agree to indemnify and hold harmless Open Banking Expo against claims arising from:

breach of these Terms
infringement of intellectual property rights
acts or omissions of the Participant or their representatives.

17. Limitation of Liability

To the fullest extent permitted by law:

17.1 Neither party shall be liable for indirect or consequential loss.

17.2 Open Banking Expo’s total liability shall not exceed the Fee paid by the Participant.

17.3 Nothing in these Terms limits liability for fraud or negligence resulting in death or personal injury.

18. Force Majeure

Neither party shall be liable for failure to perform obligations where caused by circumstances beyond reasonable control including:

natural disasters
war or civil unrest
government restrictions
strikes
pandemic or public health emergency.

19. General

19.1 These Terms constitute the entire agreement between the parties.

19.2 No variation shall be valid unless agreed in writing by both parties.

19.3 If any provision is deemed unenforceable, the remainder shall remain valid.

19.4 Change of Control
If the Participant undergoes a change of ownership, merger, acquisition or significant change to its business activities during the term of the

Participation Agreement, Open Banking Expo reserves the right to review the Participant’s continued participation in the Event.
Any transfer of participation rights to another organisation requires the prior written consent of Open Banking Expo.

20 Governing Law

20.1 These Terms shall be governed by the laws of England and Wales and subject to the exclusive jurisdiction of the courts of England and Wales.